Voxipo for contractors
Stay with the build while the next project takes shape
Capture project inquiries while you are on site. Qualify scope, location, and timing, arrange eligible estimate visits, and keep proposals with your contracting team.
A front desk that fits
Voxipo is an AI receptionist for contractors that answers project inquiries 24/7 and qualifies leads using your scope, location, and timing questions. With a compatible connected calendar and approved booking rules, it can arrange estimate visits. Missed-caller follow-up, summaries, and configured handoffs support your next conversation; feasibility, proposals, and project commitments remain with your team.
An estimate request may be an early idea, a defined scope ready for review, or work outside your specialty. Returning every call without that context forces the owner to repeat the same opening questions. Contractor intake should establish what the caller wants to change, where the project is, and what stage they have reached before an estimator sets aside time.
Where Voxipo helps
A caller asks for an estimate without saying whether the project fits your work or area.
Configure questions about project type, location, broad scope, desired timing, and planning stage. Add a budget-range question only if it is part of your normal approved intake.
The estimator can review the request and identify what needs clarification before a site visit.
The back-and-forth to find a site meeting interrupts work already underway.
Connect an appropriate calendar and define which inquiries qualify for a direct estimate booking. Keep complex or uncertain requests as messages for the owner to assess first.
Suitable leads can reserve a discussion or visit without implying that the project itself is accepted.
An existing client’s question about ongoing work sits beside unrelated estimate inquiries.
Ask whether the caller is discussing a new or active project, capture the site address, and follow your configured project-contact route or callback process.
The responsible person receives context without the receptionist agreeing to scope changes or new deadlines.
A call in your world
A remodeling company requires owner review of new renovation inquiries before offering a site estimate.
Illustrative conversation. Your call flow is configured for your business.We want to remodel our kitchen, including moving some cabinets. Could we get an estimate?
I can collect the project details for the owner. Where is the property, and are you working from drawings or still exploring ideas?
We are in Brookfield and still exploring. We would like the work done next spring.
I’ll note the kitchen scope and preferred timing. May I take your name and callback number so the owner can discuss whether a site visit is the next step?
Early-stage kitchen renovation inquiry in Brookfield, including cabinet changes and a preferred spring timeline. Owner review is needed before a visit, estimate, or start date is agreed.
Your business. Your rules.
List specialties, service areas, exclusions, and useful scope questions. Separate early planning inquiries from requests with a defined brief so staff know where the conversation should begin.
Confirm calendar compatibility, meeting lengths, and which leads can book directly. Make clear whether a slot is a phone discussion or site visit, using your approved estimate policy.
Choose transfer rules for existing clients and supplier calls. Test requests for changes, a promised start date, and an out-of-scope project to confirm that commitments reach the right person.
Voxipo suits a small contractor whose owner or estimator needs better initial context while working on site. Start with lead intake if every project needs personal review. Summaries can help prepare a focused callback about scope and next steps, while your team keeps control of which projects move toward a proposal.
Walk through your setup with usVoxipo can explain an approved estimate process. Site conditions, feasibility, price, and the decision to accept work require your team’s review.
An estimate appointment does not reserve labor, materials, or a project start date. Changes to existing work must go to the responsible contractor.
Good questions, clear answers
Work out what fits before you forward a call.
Yes, using the questions and project criteria you configure. It can collect scope, location, planning stage, and timing so you can assess the inquiry. It should leave technical feasibility and acceptance to you.
They can when the request meets your configured criteria and an appropriate connected calendar is available. If you need to review every project first, use callback requests instead of direct estimate booking.
It can explain the estimate policy you supply, including any conditions or distinction between a consultation and detailed quoting. Keep that policy explicit rather than letting the caller infer it from an appointment offer.
Configure a separate intake path that records the site and the caller’s question, then routes it to your chosen contact. Scope changes, scheduling decisions, and approvals should stay with the project team.
A configured missed-call callback can gather the project basics and summarize the conversation. You can review the lead before responding, while any proposal or promise of availability remains yours to make.
The next call could be your next customer
Bring your project criteria and the questions you ask before visiting a site. Explore an intake flow that prepares a useful conversation with your estimator.